Electronic press kits (EPK) for artists

We start this year by adding yet another missing feature to Booker Tools.

As promised in our previous newsletter, we’ve now added the option to create an Electronic Press Kit (EPK) for each of your artists, easy to share and accessible from our previous major feature: Infohubs.

We hope to reduce your workload a little bit again and let you focus on your business & network a bit more.

An Electronic Press Kit (EPK) can be created from the “EPK” tab on the Booker Tools artist page.

On that tab page, the artist’s biography, music, video, social links, files, and reviews can be added easily.
The link on top of the tab page can be shared and is automatically added to any infohub for that artist.

We hope this will reduce workload and will make your booking life just a bit better!

Below is an example of the EPK page of the fictional band “Dance Dimensions” to demonstrate the functionality.

Booker Tools infohubs

Presenting Infohubs

When we started Booker Tools, our main goal was to help bookers focus on getting their artists more shows.
This means more time to talk, network, think, etc. and less administrative work.

With our app or ical link for bands/artists, we’ve reduced the standard communication between bookers and bands.
As all information about their shows is available for the invited band members on their phones or on our bands website.

But this was only one part of the communication flow we try to reduce.

When an artist is selected for a show, a lot of information is exchanged between the booker and the people organizing the show.
For an easier flow of this information, we have created infohubs as a part of Booker Tools. 

For each show, an infohub can be created, which can be shared with the promotor by a simple link.
By visiting the link, the promotor can fill in and share all details for that specific show.
Once finished, you can easily merge the filled-in information to Booker Tools. Done with copy-pasting from Excel call sheets!

This is only the beginning.
Right now we’re working on adding the option to share documents through the infohubs.
After that, we’re creating a band profile, to share biography, riders, videos etc. with the promotor.
Slowly extending the infohubs, to be a crucial part of your booking flow, reducing the number of emails.

We hope this makes your booking life just a bit better !

Furthermore, we crushed some bugs and added some minor changes.
More statistics, cloning contracts & invoices, and emailing them to your clients from Booker Tools: all available now.

Booker Tools’ Makeover Is Complete

The end of 2022 is approaching fast. Time to look back on the past year and be ready for the future! 

Booker Tools is ready for the future and assists your booking process now with a new look & feel!

Booker Tools now has a new clean and fresh look.

The new design uses the latest technology to achieve this and has been rewritten to be ready for the future.
We hope you like this new look which has some changes to improve accessibility and make it more mobile-responsive. They’re not significant changes, but they really help present your content in a clear and clean way.

July 2022 update – Scheduled Show Status Changes

We hope you’re doing great during this busy time of the year.

As usual, we keep on improving Booker Tools for you. This time we’ve added the option to schedule show changes. Remembering to announce the show of one of your artists is a thing of the past !

Schedule show status changes

From now on, it is possible to have Booker Tools automatically update your show’s status on a certain date.
Just plan your ‘scheduled show change’ on the show page, fill in the form (see image above) and you’re set. 

This way, you don’t have to remember to announce the shows manually, and can Booker Tools be used to update your website while you’re on the road. We hope this can save you a little time.

May 2022 update

Dear booker,

Hurray! Festival season is approaching, and it’s promising to be busy as ever. As usual, we’ve been adding small changes, to try to reduce your workload. Prefilling the exclusivity component for example, together with other small improvements.

We have added a larger improvement, a different way of looking at your upcoming shows:

Upcoming show kanban board

Kanban what ?

According to Wikipedia, a kanban board visually displays work at various stages of a process using cards to represent work items and columns to represent each stage of the process. Cards are moved from left to right to show progress and to help coordinate teams performing the work. 

As you may have realized, this is an excellent way of displaying your upcoming shows. We have implemented drag & drop functionality for easy status updates too. 

Several other changes

Furthermore, we improved admin/user role switching, the exclusivity component and several bugfixes. 

A list of all changes can always be found on the release notes page on our website.

March 2022 update

We’ve implemented several small changes to make your life easier and improve user experience. Read along for more details.

Email alerts for band members

Ticking a simple checkbox when changing a show status, can email this update to all related band members. A simple adjustment that saves you time.

Ticket links automatically linked to your website

On a show page, you can now enter external links to ticket purchase pages or Facebook events. 
Thanks to our updated WordPress plugin, these links automatically appear on your website.

We’ve also added a “soldout” checkbox – put it to good use 😉

Several other changes

Furthermore, we improved our search functionalities and several warning pop-ups. Besides that, you can now link a primary booker to a band, and add invoices and expenses to tours. 

A list of all changes can always be found on the release notes page on our website.

Mobile-Friendly Design update

First of all, we would like to wish you a great 2022 with good health and lots of shows for you and your artists!
We hope together that things will get back to normal soon.

We have been working on an important update, and we’re happy to announce that one of the big to-do’s has been ticked off the list.

Mobile Friendly

Working as a booking agent isn’t a simple 9 to 5 job. Sometimes you’re on the road, and you can’t always access a computer to make some changes or view some important Booker Tools data.

Over the past few months, we have completely rewritten the Booker Tools layout files, and have made the website mobile-friendly.
In combination with our mobile apps for band members, all of our tools are now accessible on multiple devices.

Other than that, we have implemented some bug fixes and little changes to make the software work better.

Show documents & software rewrite

We hope you are all doing fine and are enjoying the restart of our industry. Stats indicate that all of your calendars for 2022 are getting filled, so better times are ahead!

Booker Tools development has continued steadily behind the screens. 
Read on for more updates.

Show Documents

Venue riders, festival information, parking cards, lighting schedule, etc. you name it. We all receive them and it is now possible to upload the files or link to external files in Booker Tools.

Even better, you can share the files with your bands, who can access them in their app or Booker Tools for Bands web application.

Your software has been rewritten from scratch

Due to some very technical nerdy stuff, Booker Tools has been rewritten from scratch and is now completely ready for the future.
Due to this change, the software is faster, can be updated faster, and is ready for the future.

When you receive this email, we have already installed the new version of Booker Tools online.

Expenses, Popups, Ical

Dear booker,

We hope you and your relatives are doing fine during these difficult times. Better times are ahead and the resounding messages of hope and togetherness abound throughout our industry !

Booker Tools development luckily hasn’t been affected, and we have been working hard on some exciting new features and much-needed bugfixes.


The possibility to see the shows of bands in your own calendar application has been requested many times. We’ve listened and we are happy to announce that this feature is live on the platform.

More information on how to set things up can be found here.


Last year we added invoicing, now we are adding the possibility to add expenses. We’re sure this will help you to get a complete financial picture of your project.

Latest improvements

Based on the incredible user feedback we’ve received (thanks again), the following features have been implemented:

  • opening a popup from within another popup e.g. adding a band from the “add show”-popup is now possible
  • the ability to use your team logo in all templates
  • first version of the generated tour roadbook is online
  • + some more little changes and bugfixes

Next up: improved show transport, document uploading and an update for the band app!

Happy 2020 !

We would like to wish you and your family all the best for 2020 and beyond !
Of course all the best for your agency and bands too !

We’re looking forward to improving Booker Tools for you, and growing together to make the best software package for agencies out there !

2020 improvements

We’ve been gathering and grouping all your remarks (thanks again) and have put most of them on our release schedule.

These features have just been put live :

  • you can now copy paste your time tables & schedules in the show timing component
  • the calendar is now saving its last state when changing pages
  • tour dates are displayed on the calendar with a yellow background
  • ... + some more little changes and bugfixes

Next up are expenses & improved document uploading.